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August 24th Facility Planning Process Community Meeting

Added Aug 26, 2016 •

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so first off for those of you that I haven't met my name is Annie help and I have a good fortune and privilege of serving superintendent I just completed my second year as superintendent in Grandview so I'm starting my third year on behalf of Board of Education most of which are present here today and the Grandview Heights schools we'd like to welcome each and every one of you your voice matter this process can it does my heart good to see so many presents does my heart good to see so many present so what are the outcomes for today why are we here that's the first how come we want to answer the question why are we here shut down for us to educate all of you about Grandview Heights facility planning process what what happened what happened what the process will look like on this journey for the next year together and finally to build understanding collectively on the facility assessment that has been completed by play Harrison Harrison Planning Group to educate all of us on what confined what are the fact today was well as Garner feedback on what we shared ideas questions build understanding what you all heard what residue is what did  so why are we here Grandview has a permit Improvement letter that was passed in 2010 about $550,000 annually the amount of money is the fun that we used to make Capital Improvements and maintenance expenditures on all of cilities District lot that money however is also used for technology technology infrastructure everything from Wireless change servers to computers that we purchased replacement computers overhead projectors and smartphone  then what have discovered is that there is a significant Gap deferred maintenance and capital Improvement and RP fun that we have on an annual basis  and idea has existed for many years and as a result of that Gap we to make priority of priorities with respect to facilities and the kin proverbially is getting kicked so why are we here well the easy thing to do would be to ignore the situation can you go to find out if more detail what the facility assessment about Kevin Harris is going to share that with you later thought the right thing to do can a community like this with is an educated of a community with as committed of a community that we have is to build understand about this reality and have collected conversations about what if anything we should do how are we going to collaboratively address this and I could be anything from doing nothing in continuing on our current path to I don't know what because no decisions with your name so I want to give you a flavor of some of our existing facilities so I can couple pictures and I just wanted a generally share this with you I need to say to you we have a deferred made it to Capital Improvement problem in Grandview Heights schools is it other to see pictures of what that looks like so open figures so this is a picture of a ceiling it could be in most every room and what you'll find is water stains and war paint as a result a fleeting poor lighting this is another picture this is a picture that's the women's number Staff  picture in the basement it's the men's restroom I'm just kidding you know this is a picture of the exterior I believe this one is of the high school and I showed this because for those meeting tell me you have a gutter issue in there someone around the seals the windows and wood is Warped again this is a picture I believe it. so I thought it would be appropriate just to share with you is I stand before you today some of the rumors that I confirmed now what I just learned I was talking with mr. back advance of the say he should be two rivers that I hadn't heard in that are not on this list however I wanted to share with you some of the rumors that I have her play decisions of already been made in that there is a plan already put in place and that plan is done and that this is smoking me I've heard that there is a facility task force this meeting and secret I've heard that we are paying for desired outcomes that are vaal ready Mendes I've heard that we're going to demo Stevenson Elementary to use it for other purposes  I've heard that were purchasing Gail Davis Funeral Home although someone called me just the other day and told me that a developer purchased it I don't know if that's true or not by the way I don't have to silicate any rumors telecharge gas at least I heard that I don't know what the truth I really don't but someone did call me and tell me that text from I heard you were going to feel this new high school on the football field and put the football field  I heard that call monse K12 central campus on the footprint that we're standing out I've heard they were going to tear down every building I heard it was going to send our students to Columbus City Schools during the building process  the rumors I've heard IQ off maybe heard others again back to share with me some other so I wanted to just start with some facts so what it what do we know to be true I want just quickly to share it please you can continue to take pictures but but briefly we have established a live to wedding planning process web page it can be linked powder from arm a web page District to go to the main webpage District facility planning we have a bunch of information already up there and including were videotaping this presentation and its PowerPoint will be on there as well by the way not that you can't play pictures V5 please by all means do but I also want you to know that that this will be posted on that webpage tomorrow two-player educational facility Planet this is what he does for a living has done a number of acility planning processes throughout the state of Ohio name is Kevin Harrison and he owns a group called Harrison planning room hpg Harrison Planning Group Kevin and his staff have completed a comprehensive facility assessment hub Davidson elementary the kindergarten accidentally building Edison intermediate Larson Middle School Grandview High School that assessment is done is it going to share that with you we also have through Kevin Edge group is doing sylheti audit of our at facility across from the high school all that fashion cuz I just share with you is a comprehensive facility Sussman hpg group is completed that marks the first happy face too which is community student Outreach best build understanding about what the process will look like  to do nothing or to do something we've only completed phase that's all this been completed this meeting marks the beginning of phase 2 and it isn't until 3 where the hurry up options for consideration so no drawing no options if you have been discussed  we have establish a community-wide engagement calendar and if I may as well as I believe email to all community members is down here these are the meetings that will take place through this horse of this entire year that also is on the facility planning website no decisions have been made  the process will dictate the outcome really important for me although I don't know many of you well that this process is done with Integrity transparency and plastic and when it comes to have these kinds of conversations they're bigger than any one person because any of ended this decides if there is a need to do something those decisions are going to dare I say outlive most all of us in this room so it's bigger than Andy call it's bigger than any one of us and I think that is important to understand  doing nothing could be an option can very well be an outcome I think when you learn the results and outcomes of the facility assessment I think we meet you have a challenge that we must I want to take an opportunity and introduce and thank all the members of our community or serving delete a sports and when I say their name if they were present  film Lippard Nicole devere John Evans Tim Freeman Scott henningsen understanding  Susan Jagger's Rick Van Heusen and dial moker  so thank you I hope I want to introduce the other service above self and I thank you each and every one of those folks have a busy so I appreciate your time energy effort and experience in their related work that they bring to the table I wanted to also make serving on the facility task force also are Grandview Heights staff members Mark Walter Marcus or director 21st Century Learning right back there Bradley Brett stand up please bread is our director of the cilities in operation Beth Collier use our treasurer  best Collier red petals with all technology in the Mainframe server there's bread members  and Jesse true I also want to just take a moment to thank this board for their leadership you know it is my belief it is mine for you it may not be yours but it is mine that the easy thing to do when faced with the current reality these facilities to do nothing and I applaud this board of education for Having the courage and Leadership to at least have the conversation in cages community in this important conversation so I want to take a nap Trinity and introduce or stand up Debbie Brandon was running a little late Stephanie Evans  stuffing Alyssa palmisciano was it so thank you for being here and thank you for your leadership  so what is the facility task force done so far incidentally I will also want you to know link to our webpage are the facility task force agenda so they were powerful in screening McKenzie that made application for the RFQ to VA facility planner and engage the community in a relevant process around Chili's that you conduct the facility assessment that could help us frame a process of Integrity of transparency and Trust to engage our community in the conversation in our current reality they helped us interview screen and hire hpg Kevin Harrison big help give us feedback on the community calendar what went well in fact they help so one of the other things they've done even more reason is presented to them a draft of my PowerPoint presentation to the community and they gave me critical friends feedback about you know what  they didn't work very well and what I didn't do well and so that's another example this group is going to continue to provide what kind of feedback to us as well as all of you  as I mentioned within the last year we could gauge Kevin Harrison hpg facility play we completed a an assessment of all of our facilities you know it is important that we do have saved modern efficient to sylheti that doesn't matter you know it is important that we have 88 compliant facilities you know imagine if you were in a wheelchair trying to navigate this facility or imagine if you're in a wheelchair coming to the high school where do you enter where do you access an elevator if the elevators work and if the elevator isn't working it's so old you have to have a park manufactured to fix it which takes long time is more expensive  I've learned that this obviously we discovered that our facilities are aged and that there are inefficient are buildings on average range 8 years old are high school at believes 90-plus years old and it is a there are challenges to ability to actualize 21st Century Learning due to our current classroom structures organization socks it is also very important at least in my judgment in this community to recognize that our existing buildings possess great Beauty cultural significance to the community and its history and its Legacy and one of the things that I will tell you I enjoy most as superintendent Ranger superintendent is alumni in the proud tradition that the alumni have when they come back and visit these facilities I can't tell you the pride they have of this community and of their school so there is it almost an emotional connection to some of these two and I think it's important to share that parently it honestly with each and every one I also want you to know that when you learn about Kevin's assessment I think it's going to be clear to you that we have some challenges and one of the things I want also outline is that no 80 to 100 years ago this community made an investment and the investment that they made the buildings that we're still going to school in and it many instances those buildings are  worn out and serious it's something that we use a community can decide on to improve the existing facilities that we have I know not what that it look like again it may be nothing but I think it important that we have that conversation no decisions are on the table currently this is about process process process  and that it is this Collective process that will dictate know outcome for some type of alcohol as I mentioned to you we've created a web page it is live as I sit here really now we're videotaping this presentation for those of you that are able are for those of your friends and neighbors that aren't able to be here that will be uploaded to the webpage PowerPoint will be uploaded to the webpage we plan to keep that webpage up throughout this entire journey and process what would a shift gears a little bit here and I want to talk about a book that's called creating innovators the making of young people who will change the world in his tell me Wagner's education Harvard Professor he also wrote a wonderful book called the play Tony makes a strong argument that education and our Global Marketplace in global economy has engaged in a major shift turn that shift is from a knowledge economy to an innovation account a knowledge economy to an innovation economy but on this phone right here the ability of every person arguably in this room to find out knowledge and fat quit rate  efficiency is alive and well so what he argues that if this is true the way in which we educate students and how we do that must shift in change what city articulate in the global Chima Gap in an article he wrote called riggory to find it is high school graduate should possess and this is part of that thinking of the ship from a knowledge economy to an innovation economy in the role of schools skill not just knowledge in order to compete in college and in the global Marketplace and he argues that these skills are important if not important than teaching level 1 knowledge so critical thinking and problem solving collaboration and Leadership and adaptability initiative an entrepreneurial ISM effective oral and written communication assessing and analyzing information jury an imagination it's one thing for me to talk about this play his shift that in that is taking place in education to play a video will it tell him to see and hear we might fail High School Tan University of Paris 1897 Ocean Dentistry Cedar Ridge Lane Phoenix I'll be stopping by today. kitchen is already living in its which what happens I don't know there's a way reform plan in different ways this is the weather this way that I did give you sign in Michigan movie change the whole dynamic like you're going to get from your students taking your parents all your friends parents animals people you know I definitely see the work you did and I'm just sitting here eating something for Noddy the things I need in my pictures of some of the greatest attraction is making something at once in. Daddy trailer from a movie called most likely to succeed and I think it articulate some of what I'm trying to articulated a very visual authentic way horrible about this notion of a shift from a knowledge economy to an innovation  so if this is true  what is stop is Educators and educational leaders and Community leaders understanding about this reality with our educational staff with our immunity and what if this is true how we develop lessons and how students are learning must change how are we providing opportunities for students not only to demonstrate knowledge but to demonstrate application and with that now  for example the finding of critical thinking looks like providing students opportunities to collaborate around and developed by Sears around what that means developing questions a lot of times of wonderful measure of intellect is it spewing what you know but what did you ask  you know they didn't Thursday one of the things Tony Wagner believes earnestly is the world is less and less about what you know and more and more about what you can do  so planes are project-based learning design challenges  one of the things when I interview prospective teachers that what's my favorite question to ask is what is wood when you plan a lesson what do you ask yourself how do you begin thinking about that one of the look for it is in almost all teachers say that as well I wanted it I want to know what it is I want to teach students to know by the end of that person a good answer what I'm really looking for though is not just them thinking about what it is they want students to know but what it is they want used to know and be able to do by the end of that lesson because it's a subtle difference but it's significant and it's that be able to do you are built  the other question I like to ask for when I go in although I don't do this as much in my what superintendent today and will the win I was up a principal and assistant principal I had the Good Fortune of observing a lot of teachers teach and what how is look for  who's doing the coffee the world and what what is that mean Andy well it mean if a teacher is standing in front of the class the entire. Who's doing the cognitive or the teacher of the students one of Moore's that I have is it all to be at minimum 50-50 the students ought to be actively engaged in doing the work not just demonstrating pause what are the lines I like most in that is when the guy says I got that test back I crumpled it up and threw it in the trash knowledge base test  so what are we do have some small examples of innovative but I like to call Innovative learning space Square One Stevenson at Addison and the high school in this is an example of what that looks like this is who's doing the call me before here's another example this is it Edison up here the teacher is not at the front of the room here's an example of a student demonstrating using a Smartboard their knowledge so I got a lot of talking at you Angel apologize but I'm trying to build understanding I'm going to turn it over to Kevin he's going to share with you a little more about the process summer beginning in phase two as well as the results now comes of the facility assessment that he's conducting breaking Federated thank you  what a wonderful crowd going exciting to start on projects like this and and the First Community being so many people does this really means a lot and it really helps me to help us understand that this community is really into this hold it fit that they're supporting you got all the really good slides I've got to deal with what we've done up to this point and a lot of actual stuff a lot of the detail oriented stuff the assessment work I'm going to just very briefly over what we talked about and what we mean by assessment of the building as any hidden said all of this information all of the assessments of each one of the building will be online and available through the website but just so you can better understand what it's essman is it's basically just a look at all the physical parts and pieces within a building am I say the physical parts and pieces and and and and services within a bill we look at the electrical the HVAC in Windows finishes the floor in the Whiting the handicap accessibility 23 different topics within a building this is very much the same as what in 2005 just District had the Ohio school facilities come in and do what they call the facility assessment assessment that was the work of my firm in we wrote the book on assessing Ohio school back in 1998 we altered the assessment process with the high school to cilities Commission so what's really interesting is I get to do this kind of work with I'm an educational plan riding architect and doing this for 30 years anything about it is like I can go in and do an assessment and and really understand the process because I told wrote the book out of him if you will  the state it back in 2005 when you had your assessment done the state had 12 or so a firm's architectural firms in engineering firm doing assessment work the interesting thing about that as most of those assessments throughout the state came through my office for checking and back checking so it was really excited to have sort of a contract with the state be able to do that so one nice thing I very much appreciate the facilities committee and in hiring my firm to do this but we really understand this assessment working Woody Allen still do Assassin's call last with questions in the field and as we move forward  what I wanted to say though India talked about a three phases what is process that we're going through this the very same work as this is the first part of what we call Phase 2  I think one of us just all the data the assessment were the existing building areas and the teaching areas in the learning areas and the cafeteria areas within a building as well assessment cuz Indian said I just want to say it again this is as far as we got we have no idea where this process is going to end up but we know that we got a process put together and we all the parts and pieces in the right place to give that it wouldn't give them the ball hit the right direction if you will  Bishop white again you'll be done to that battery which is the assessment process at this apartment moving into the visioning in the planning process I think you will have a copy of this calendar and again doesn't around engagement meeting number one play because we put together a process for this facility planning whereas we got to the Milestones if you will of community engagement change communication number one I know you got building level or sea level meetings as well we got so that each one of the buildings and I think we for refined of building team last meeting on the calendar that entire process is going to be a process in which which to get to get the back of listening to ideas and thoughts incorporating some of the 21st Century Learning initiatives that you're already doing it some of your classroom and some of your learning areas I'm in and I'm really trying to pull that into where we're headed but again I want to say it again we have no idea where those presents is going to end up when you know if we got good hard fact of what we have in our physical facilities and we have a process but together and that's it if it's going fast okay immediate said we have the facility cash for stood was able to kind of preview our presentation and I really guess what we got from that because believe it or not one of the things we didn't have the quiet in there was he get us a map of what's this District of all about and it sounds it's one of those of an idea what even says he's over here and then force on this campus gameplay complex in the North Grand high school because we're in water total and then we got to figger Garden Annex all sort of on the same site here I was surprised the task force one of the slide because I think some folks really don't have an understanding or or or maybe analogous of the district boundaries and answer this thing at least interrupt if you got any questions because we're going to get us some real detail stuff here but I don't want to get in the weeds of the detail again we got all that information on the web and say after anybody wants to ask it a question about these facility assessment  again a lot of your play very familiar with one or two t building just not all of him going and enforced sort of the the campus here we're in the sort of the center of the campus when we get the kindergarten have Larson Middle School on and Edison intermediate and a course corrugated North is the high school and then north of that we had the dead lighthouse okay what's the first thing that we do we do what we call this thing in space used diagram and we do this for a couple reasons when you go around and go to this building and understand this building is 135480 square ft that doesn't really tell us much what we need to understand is in the building in cell  where are those teaching and learning areas where are those service areas where are those Corridor or our communication areas within the Ville and we we go this in such a fashion show the end of the software development of coding if you will it keep saying learning space or the library surface area of a residence in organic is is in purple and it's some of the corridor spaces in yellow and we use this as a plan as we move forward so we can take this data and really understand where we got teaching and learning where we got four doors or we have service what is sing we doing this process we go through and look at the building and we we look at the ages of the building the original building and its area and break it up into a Interstellar example that the original building in her Nana has blue portion and then the first edition was just parked in purple towards the back turn on the buildings and we die Bruce area for each one of these original building and be in the additions as well as here is within each one of the spaces within the building you'll why we do this in a moment as we get into a Little Caesar in the study of evil but again we did this in each one of those facilities if you have send building right now Larson Edison  recycle I broke up less pretty large building basement the first floor and the second floor again it's because such that the green spaces classroom Studios that's where things are in reinforced yellow Indianapolis today  okay the next thing we do is what we call that facility assessment and that facility assessment is looking at those 23 different things with inability and and in the other windows sores root structure  tennis shoes forget you one of your facilities we break that and as the reason I chose the breakdown of this a building to self again I don't want but we'll use this plant and this planning tool is simply something that we have this one original construction to the high school in that diagram with that that baby blue color if you will the original High School is built in 1922 and lower than 29215 square feet L why is that important that's important because it again I want to say this with with with pressing saying we don't have any preconceived ideas but let's just imagine that is in this process that we're going through weed Define is it as a group and maybe it'd be best that a certain portion of a certain building may need to be removed because there's additional cost of renovating that play up for it just doesn't work educational that's a big part of this whole planning process and can indocility process such that we can pull never pieces out as well as know what the renovation costs are Breeze one of those 23 never Topics by building mission in original building find it if you really look at it because we're going to do some educational planning in this next phase we look at though fairies in art necessarily design in existing building to be educational space like four doors  four doors in a building are great to move people horse but good occasionally they don't do very much points as we move forward in a twenty-first-century sort of environment maybe we can reclaim some of that 4-door space so be that we bring corridors out of each one of the additions in each one of the buildings okay so we got a lot of work disorder would look at all the data and really break things down what makes it very easy to look at planning processes and in and as we move forward into  butts BM stand for Ohio school design manual the hey I don't want to get too far in the week when we look at hostel fees 23 different soon I just wrote that AC heating Roofing Valley and air conditioning mobile systems  not only do we look at this by complete building but we also look at it by Syfy original building rendition of what it would cost if we brought these systems play level is there certain levels of lighting that we need for common spaces or cafeterias service spaces for doors we look at the lighting level it's just a princess was one system we look at the lighting and if this lighting isn't to the level of the the standard that were looking for educationally we need to replace Chatsworth Humphrey Matt or do some Renovations at lady to get it up to that level but that's only if that's what it's all about bringing these facilities, and some of the systems that are fail I know this is the maintenance where I know you are the maintenance staff and son at incredible job keeping these buildings going to be when you talk about a building in her a district an average age of building is 80 years and every one of these buildings is still plugging along that's fantastic I know there's old been a lot done to these buildings as well just to keep them going and it's an incredible staff you got to continue operating these buildings away their observing operate sing when you as well no reason why we looked at that diagramming to see each different addition to the building we look at the pathetic break it down by friends and so does the baby blues and we haven't talked this is me this order of the purple or pink force and we haven't talked to each one of those 23 things are broken down by building or by building area again so just when we look at because I know so did you got to come up with these questions will what's it going to take cost-wise to replace the windows in a 1953 addition on this building was very easy to take in and find that data okay again all of this data and you can get lost in this day all of this day is going to be on and I'd be more than happy to answer any questions about if it with a big crowd like this I don't want to dive into the end of this day  unconscious because one of the fighter show said that said it had circled and highlighted bad for the high school is listed a series of rooms and then it said was Noah a cat  for any of those now for kids to at the high school and two in diapers so I know I'm currently taking a double where to pretty much every room of the high school for conferences and what not I was able to get there and that is is there on the level that the Americans Americans with Disabilities says we should give their high school should be able to enter the front door of the high school you can you have him doing a side or you going to ramp somewhere else in and make your way to the front so you think about  levels yes yeah yeah because it again there's there's areas within the high school and back if I'm in the 1953 and I want to go up and meet you Chattanooga building fairly well to get around in the building and it shouldn't hit that way going to see some five if there's no way for someone to get there I get around to make me look what they called reasonable accommodations to be able to get into the building and that's a level of Hunter's way too and we put it in as Pop to do ramping to the front because every is not as early a wheelchair-accessible but officially  visually impaired person I need to have to go in the front door because that's the greeting and that's the process anybody comes into your building so that's what we look at you have to get into that and get some reception in the front of the high school if you're a visitor you shouldn't happen a grandfather remediation accessibility of some sort but we're not meeting okay within the Assassin itself there's what we call the place and I'm just going to show you one example description of each one of the original building additions menswear think the description about what is what makes us a trooper one of those areas rating of of that weather needs replacement it's okay or he needs some some some work I know right in the nation we look at friends each one of these we have sort of a litmus test with roofs today's worst may be great and I'm not saying they are but today let's just say the 50 greatest we look at this assessment we look forward at least two years and only make sure the room has at least 10 to 12 years lifespan less if it doesn't we put money into replace that group because when you think about a planning project we're going to next year doing planning and then it's going to take a year or two if in fact end up doing something to a building we would probably want to take care of that group in that process so we're to three years out before anything really happens and that's not the if we have to take care of that in one of these each one of the friends it's electrically if it's a 35 40 year old electrical system we plan on replacing because we're starting point where I think you're you mentioned the elevator has some parts and pieces that have to be made that's not a very cost-effective way to run that particular device in adult  how to get I just in Campbell High School the electrical plate again it's all broken down by original building in each each Progressive Edition will it help you have anything of the information like how long it take a ruptured last how long a boiler should last life spans on we have five more years before it died in the descriptions you'll see Skittle talk about what the system is and for instance if it's a hot water boiler system it'll say typically a hot water boiler system should last this long this what you plan on your dismissal so if you want to descriptions it's all in there but again if you got any questions we got some standards we go by you like at week and change we will forward a new systems come on tonight spaghetti hernani Stevenson Kevin Hart  okay now you don't wear those orders numbers come from right cuz the assessment fees and remember we said into we had an assessment of the Ohio school facilities came in and did an assessment the result of their assessment were was a 2005 24 Brazilian and some change  the assessment that we did in 2016 was 40 for a 44 & a half ton so what does that say that's as a couple things it says that the need isn't getting any less we know things are wearing out as we move forward what's also saying is some of these systems within these buildings have met that sort of litmus pants and although in 2005 maybe the roof was okay in this particular area gets 10 years 11 years later it didn't pass that test so we had to add that so that accounts for some of the bodies as well as sisters being older as well as a little bit of inflation with these move in each one of the system's okay so that's why he had that sag Adam 24 - 44 so are you saying that nothing has been done since 2012 as far as an assessment play Yellow to the no no no what I'm saying is in the same said today this is what it would cost to update buildings we did the same thing 2016 between 2005 and 2016 whole lot has been done through the permit process which short narrow that Gap that Gap would have been much larger had that process done been doing a lot has been done a lot of me yeah yeah and let me preface this by saying all of this assessment done is show us those systems that need need help it's not saying that we need to put  40 4 minute 44 and a half million of these buildings will be will be will be golden that's that's not at all because we don't know what we're going to do these bills we also know address assessment helps because it's been broken down by building addition that let's just pretend on one of these additions we decide I know what we really need to go in and do something with this classroom lighting will they want to go back to the assessment and say well if we're into the classroom lighting perhaps when we have the ceiling we're doing this lady it would make sense to look at a couple other things that they needed help above that sealing a document to go back to to say hey redo lining let's do this and this part of that project so it's a little bit more cost-effective I'm not at all saying that this 44 minute is something we need to do tomorrow this is just a factual Gathering of of where your buildings are with actor line drawings and he will when you're halfway to get passed away in Payson kitchen project cost  and it has to me yeah we got it we got the extra 21 or 22 per cent that fits on each one of these numbers for and when she talks about that when you look at locate Project Source two numbers you looking looking construction cost you looking project cost project cost is all in if you will that's all the fees that's that's text Fermin that architectural work that's engineering work that's the construction or the construction managers overhead and profit that's everything so when you look at something you want to look at certainly project off so that's what this is  that's two of the 23 x x yes is all in there yes all the above okay we look at the Ohio school facilities commission and what they're using for renovation numbers and assessment number we look experience 30 years we look friending of other some closet indexing for some of the materials with construction and we can sort it for Jasmine I wish I was a I couldn't win the steel was there was a shortage and steel I showed it to Catherine a lot of us just got his work and to make up that difference somehow and in some Innovative wish I had we look at all those things in and work those numbers constantly changing that's why this number of 44 is a little bit different than inside of the 24 there could be some things that since it has escalated message yes I just clarify that 44.5 million that's the brain existing facilities at the 2016 stats right and Beyond Leon set 24 million in 2005 dollars right correct correct we didn't bring the 2005 I figure out that gap for inflation people eyes 2016  you got one now okay of that 44 million-dollar cuz I'm remembering like 93 they did some asbestos abatement when they Replacement Windows recovery hazardous or some type of stuff that needs to be taken care of there still is some hazardous materials in some areas in the head I'd have to dig in with you that's one of the one of the items search hazardous materials that contain there's hazardous materials, we know this takes this takes in put down any and all hazardous materials and we're part of any kind of environmental report again put together in years past and even if it's encapsulated and what we mean by that is you have you are able to put forth on top of and that's calling capsulating in the numbers will be had here slowly getting ripped next precious to make mentors for London next week Chester service two numbers in your show 44 Millions Lakota not necessarily based on projected New York or no it's just looking at that picture call now and the Sun is certainly looking existing square footage is looking existing system and there's based on your square footage you protected your square footage across right size of each one of the buildings because it's the size of the building so we can get get a bigger building close the same or are about the same as husband not at all that's why we're here we have no idea what we need that's why we're here but we won't we wanted to do and the reason this work was to figure out Shaklee where you're at what you have and what it cost to give that up so if we have all the good they said so we can move forward but it's okay I wasn't trying to pull up a Prelude to this to the planning process is what we call educational adequacy of U-Haul and I'll just say this real quick you already musician a lot of districts and I've worked with 270 while actually told her natey one of them now and in the state of Ohio  a lot of those districts are in a position where they additional square footage just to get by you don't have that issue here information systems and I look at this is a proprietary thing that our furnace put together over the last 20 years remember when we had that diagram that to all the classroom space and all of the what's the stupidest end of the building elementary middle and high schools have different efficiency factors would need space and again out of what to get to part of the week plants you can design a building and there's design capacity code capacity said no sense it's all great what you really need to shut up what is the actual capacity of ability the actual capacity building assembly Living Room 101 square feet  when you get extra lot of people in there that's amount of students and a teacher but that's not how you load a room up you look it up what's the efficiency factor in looking at your schedule and how you schedule students within the elementary middle and high school level you're a safety factor is Stephen citizen is in each learning space 88% so really to load that building up in the hood FaceTime term not everybody's  Sons and Daughters here to load this up that's really what we're doing we can only get 21 students in that there's other rooms in here we can get 14 students Tiffany's about all those other ones Billy will you got 316 you're in a great position and again what I mean by that is simply you got enough space in that building to do any kind 21st century kind of initiative learning we can get very creative these faces we move forward so we're not in the position that other districts are in where we have a cup 300 we had a fee to get into that building or not apartments in all this that number is going to change as far as the facility today and good data to move forward with through this process  yes I decided on the way Brett and sensitivity pass see if you wanted to work in the existing building and bring them up to hot there going to be a number of options are Explorer going forward Unity cheer the different options in Singapore hey we can use your absolutely your right on your right and that's why we did what we did because to do a planning process with is backstory to the back knowledge we really don't know where we start and that's why we've done yesterday the other schools that sell V online cheap tickets they were all in good shape as far as we had sufficient area within the building we had it done below area posted this number students today that we're trying to teach what does education mean will you look at stop we look at Trends in Ohio on how how a classroom or a particular an art room is loaded and that way you look at your schedule what I'm looking at ebony especially in the middle school and high school grade configuration we look at how many times has plans Hardware that classes offered in hell hell sufficient that room could be used some of your rooms are exceeding this efficiency Factor by a little bit which is great summer little bit low but on the average date they all come out for those two things we look at the way you're actually using it and then our Trends with obviously the efficiency factor in Elementary classroom is much higher than high school classroom pictures of back to employ playing this more conversation at the group still there right to use how you load and schedule and say she would not affect that efficiency schedule at all if we don't change anything within the rose  there's one school of thought that says efficiency Factor won't change but open probably argue that that efficiency factor in any of your buildings could go up in each one of the rooms if we eat the differently and we get into some of those different sort of Concepts where we can have more space within the building be hitching space can you make a room bigger you can compete with that big but you're actually we can get so many people in Springfield changing walls nothing that we come up with is going to change the number people you put in front your right  ok Google can I know I'm 4 minutes over but I'm working  the other thing we look at it or go back Jack we look at it Jesus told building did you require based upon the way you're using your building the way other green configuration buildings are in in Ohio at all this is a confirmation that we got enough area this building to take care of the student summer housing and I building today and I just bet that's good news Canada is just as why he shows us that we haven't we have enough square footage to get very creative in our next step through this process  hanging please number to date around the web  okay we'll go ahead today too when we come up with some some plans I guess I'll get us some through these real quick cuz they're not your plans these are not anything that we've created done teacher doesn't what what are here today right  city destroyed by deer in handy too old to the choir on that we got this whole process of a good plan and we want to work through we got all the base stats you got a great job we got all the bass Saturday we knew before this just a little diagram again this will be you can study a little bit more about your above this line we've done to Stacy's diagrams facility assessment music NYC mini games using that data to figure out what it is we want to do within our building we're doing the community we're doing it with the staff for doing the students were doing with the administration can you come up with what we call a framework like okay and then framework plan is really something that we think we want to do within this district is not just one we may have 10 frame plans and that we just need to sit through those what are the pros one of the con how does this work what other cost how how we indicating students within this plan and we continue to go through the process with Sam Susan and Community until we come up with a plan that we think is all except yep it is this record somewhere in incorporating and Roots findings about athletic facilities because I'm under the impression you just did lights but they're working on it that'll be part of its not in this in this. None of the athletic we looked at pure and occasional classroom buildings at this point. That's not it will be cold again this way I look at it as the first thing we want to do just look at and I know this probably a bad thing to say and it is designed to building Southern Ohio and I spent about 4 hours explaining all the great things inside this building candy is the Borden freezer hands-free people aboard Razer headsets what about the basketball courts incredibly important stuff I think that's the first thing that we did all the education play me split out off boys absolutely we end up with something out here with a recommendation to the Board of Education that recommendation maybe a dozen things and they need three things and maybe but we don't know and then the board has the opportunity Play the album the Texas Implement that recommendation or modify that represent or discarded we may come up with some completely they may come how many does a we don't know we don't know where we have it no preconceived ideas  very quickly I'm going to go through just some size of some examples please just some tools that we've used in the past we going around all of your buildings are going to continue to do that and observe how the buildings are being used the login information we look at a request from from Assassin's ministration and students I got a lot of great request from students of your building all great stuff we work on as we go through this planning process diagrams and we don't sit down and say hey this is what you need 5 the size we talked about physical relationships and diagrams and spaces and how they  we look at some more sort of hard date if you will what if we play that's what if we did this and what are the costs and look at examples and hard because at the end of the day if we come up with some most of the community come up with the most brilliant plan it's got to have scheduled had to just got to have coffee it's a very important piece of this whole people project we will use the alphabet on this one this was this magic lady and he finally decided on DVD was their choice which was kind of cool what's your 20 28 options we're hoping that we get to the end of this process with with the ability to no more happy you have no idea at this point in time now turn over to you thank you thank you so I would ask that first of all Kevin great job and typo have you found an each of you have a better understanding of why we were here a better understanding of the process that we plan to engage in on this journey route this year and that no decisions have been made and where we are in that process and do you have a better understanding with regard to the facilities assessment where that information is available for those of you who want to do a deeper dive how we calculated it was a metrics were so those were the three outcomes that I was hoping for at the very start of this meeting hope that we've been successful in accomplishing those three out, so at this point here's what I'd like to do remember I talked about that slide give me the cognitive work we haven't modeled that very well but far tonight however now is the time and so what I'm going to ask is Vala Beach of you have an exit ticket  front and back I would ask that before you leave you complete that leave it at the table if you don't want to leave it at the day Hayley had show Collective so we are going to qualitatively and quantitatively  copulate this information we're going to create an FAQ as an outcome of this based on common questions that we get information also will drive future communication as well as outcomes for our next meeting or next did the week of October 19th of October 24th at the Addison Larson and October play the dice cool because you can go to each of those meetings if you lied or if you have a particular interest can you say the high school you can just go to the high school I will be at all three a change of the building principals will be at their respective bill additionally on those three gates at 6:30 myself Brett Radley and each respective building prints who will give you 30 minute tours of that facility and the meeting will start at 7 however did you like to be a part of a tour come at 6:30 meeting they will start at 7 on the 1st of each of the building mean we're doing that same thing at the next building meeting at the mission of each of the building being so we're doing it before the first routing meeting 6:30 meeting starts at 7 so what I'd also like to do Avatar let you know is if members of the facility task force board members that Collier myself building Woodford circle around and answer any questions while you're completing this and I will stay as long as you like and answer any individual questions you have as well I want to conclude by saying that I can't tell you how much it means that there's this many people here tonight I high said to you earlier this process is bigger than any one person  and it may be that we decide to do nothing to make me that we decide to do something can you something those decisions are going to have last dare I say anybody in this room so it has to be about the collective efficacy of us all it can't be about anyone so with that I say to all of you again thank you for attending

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August 24th Facility Planning Process Community Meeting

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