Providing a safe and secure learning environment for students and staff is a district priority. In keeping with this standard, the Board of Education has adopted policies and regulations governing the volunteer process.
What is the process to become a volunteer? Volunteers must first go through an application process that includes a background check. There are two types of background checks, BCI/FBI and Secure Volunteer, required depending on the circumstances of your volunteer service. If your volunteer service may require you to be alone with students without the supervision of a Grandview Heights Schools' staff member, then you are required to have a BCI/FBI (fingerprint) background check. Examples include: Lego League, Science Olympiad, Band Camp, and overnight field trips. This background check is considered good for a three-year period. This background check is quick, free of charge, and can be easily arranged by calling Hayley Head at 614-485-4015 to schedule an appointment.
If your volunteer service includes the supervision of a staff member (such as classroom volunteer, day field trip volunteer, Field day, All Arts Day, Science Day), then we ask that you complete a Secure Volunteer background check.
As of October 10, 2017, the district is using a more customer-friendly, convenient, web-based process called Secure Volunteer to background check school volunteers. Volunteers can now complete the process by simply clicking on the button below. Once the background check is successfully completed, the volunteer's name is placed on the next available Board of Education agenda for approval. A volunteer background check is considered good for a three-year period. Secure Volunteer will send a notification to you when your background check expires and remind you to re-apply if you so desire.
Please note: If your last volunteer background check was conducted between January and June 2017 AND you submitted an affidavit (under the previous process) or your background check was conducted post July 2017, then you will not be required to re-apply via Secure Volunteer to update your active volunteer status. If your background check or an affidavit submission was prior to January 2017, then you WILL have to re-apply via Secure Volunteer. We are no longer considering or accepting affidavits.
An approved volunteer list will be updated and posted on a monthly basis on this page. You may notice that the list actually appears to be three lists, not one cohesive list. That is because we have varying levels of background checks with different databases that are not able to be integrated. The three listings include: previous approval, BCI/FBI, and Secure Volunteer. If your name appears on any of the listings, you are approved to volunteer. If your name does not appear on the attached listing and you wish to volunteer, then you will need to click the button below and complete the process. We appreciate your patience with this process.
Once a volunteer has received a successful background check, Secure Volunteer will mail the volunteer a confirmation letter and verified wallet card. The volunteer's name and school district are printed on the card along with the volunteer's background check expiration date.
The district believes that this new system will enhance and improve our volunteer background screening and management. We appreciate your efforts and patience during the transition.
If you have questions or need to check a background check status that may be in progress and/or does not yet appear on the updated list, then please contact Hayley Head, Executive Assistant to the Superintendent, at firstname.lastname@example.org
or (614) 485-4015.
Grandview Heights Schools greatly appreciates its volunteers and the key role they play in adding value to our students' educational experience. Thank you for volunteering! To get started, click on the orange button below.